“Alchemy Board MeetingFebruary 9, 2008Location: ShadowbrookPresent: Danielle, Joshua, Troy, Rebecca, Lee, Lovelace (all)Lovelace lead the meeting.Agenda Item 1. Letter to Burning Man regarding official regional status.Letter is drafted and approved. Troy will hand deliver this at the regional summit (February 15-18) in San Francisco.Agenda Item 2. Burn Bios from Board Members, for website.Bios are still due from Joshua, Lovelace and Danielle. Board was prompted to also send in photos.Agenda Item 3. Temple for Alchemy 2008.Troy is going to re-address people who are interested.Agenda Item 4. Team Leads.The Board confirmed:Justin- Music LeadMike – Site LayoutPete – Fire ConclaveLee – LNT LeadKeith – EffigyClaudia – GateStill unfilled roles as of meeting date were as follows: Medical, Fire Safety, Mobile Art, Volunteer Coordinator, Site Services and Temple.Rebecca agreed to follow up with Tunna regarding his interest in Site Services.Other possible people to talk with about lead positions included Fuzzy for Medical and Ryan for Site Services. Danielle agreed to talk to Ryan, and Lee agreed to talk to Fuzzy.New Business:1. Fire Safety ideas.The Board discussed talking about fire safety issues in the Alchemy newsletter.2. Voting Online.The Board agreed to try the Yahoo poll feature for voting purposes. Poll items will be maintained by whoever is acting as secretary at the moment.3. Parking Issues onsite.The Board agreed that we don’t want a ton of cars parked within the festival this year. The Board agreed that all cars parked within the camping area must be decorated, regardless of if they are mobile or not. Such cars must register with Mobile Art.The Survival Guide will discuss this further, as well as the No In and Out policy will be stressed.4. Promoter who contacted Joshua.Joshua updated the Board on the music promoter. The decision was made that the promotor should be directed to Theme Camp Lead as well as Center Camp Lead. Joshua felt that the promotor understood the idea behind burns, and would not be a problem.5. Tickets.Tickets will go on sale April 1st.Next Meeting is at Lovelace’s house. Lee will take minutes, Rebecca will lead. “
” Meeting begins at 3:17 pm.Present: Danielle, Joshua, Lee, Lovelace, Rebecca, TroyTopic: Date selection for 2008 event10/2-6 is ok’d by landowners; still waiting to hear from AtlPsy and Touch Samadhi if the date is a conflict. Overall response from Burning Ring of Fire was good about date- no events conflicting.Topic: Letter to Burning Man requesting official regional event statusAction: Troy will draft letterTopic: place created on website for minutes to be postedAction: each board member will write a bio to post to board listTopic: TempleAction: Rebecca put out word about the temple via various yahoo lists and the Alchemy Tribe. Troy will be in touch with the Transformus BOD about posting on their various lists and sites. Danielle will post word on Burning Regions tribe ( http://burningregions.tribe.net/)Topic: Team lead applications thus farRebecca spoke with Keith regarding effigy team, he is stoked about taking this role on, and has been independently working on supporting his weaknesses by finding support for his team.A discussion ensued regarding the process of applying for team lead roles. Decided that the process was second to the goal (getting people involved).Action: Joshua will restate the call with a clarification to just express interest, adding an “accessible” vibe.Discussion about Joshua’s and Clove’s applications indicate board approval thus far, but no decisions will be made until after the 15th. Joshua stated that he viewed his responsibility as Ranger Team Lead as being the coordination of volunteers in the Rangering role, but not specifically recruiting enough volunteers to fill every shift. He stated that if enough people didn’t volunteer to fill every shift, then he would take that as a sign that the community didn’t view Rangering every shift as essential, and would fill the shifts that he viewed as highest-priority (e.g. burn night). He requested confirmation from the board that this was consistent with their values and expectations, and the board confirmed it. We identified that the roles we need in place now are Effigy Lead, Art Team, Event Lead, Media, Volunteer lead, and Temple Lead. Joshua stepped up to be the temporary lead for volunteers- he will keep a database of contacts for those who have expressed some interest to anyone about volunteering. Also discussed that we will need to do some recruiting to fill some roles.Action: all of us give any contacts/ leads we have to Joshua.Action: Joshua will format them in a Google document.Action: Rebecca will follow up with Tunna about his interest.Action: Danielle will investigate other event sites, and the touchflame burnwiki about finding role definitions/ documents that define expectations.Action: Online assessment once the 15th arrives, and let’s all not let this slip through the cracks.Action: Troy will check news section of website that the call for team leads is up.Topic: Mission StatementLots and lots of discussion and wordsmithing and philosophy. Assessed that this topic needs more time than we have on hand, and that we are still in the drafting stage.Action: every board member interested is encouraged to take the concepts discussed thus far and wordsmith a mission statement by the 22nd. Rebecca will research definition and purpose of a mission statement.Topic: Art grantsDecided to in some part fund an effigy and a temple for the event with funds from Alchemy. In lieu of art grants, we agree to fund art not thru ticket sales but through fundraising or other possible avenues. Action: choose art lead after deadline, Rebecca will be in touch with lead and discuss meeting date to discuss creating a fundraiser event. Meeting open to anyone interested in involvement.Meeting adjourned (i think) 5:40 pm.