FAI BOD Minutes: September 2015

MINUTES OF THE REGULAR MEETING
OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:30 p.m. on September 12th, 2015, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present: Michelle, Tareq, Jessica, Ash, Tunna, Anna, David
The following Directors were excused:
The following Directors were absent:
The following acted as secretary for the meeting: David
The following members of the Community were in attendance: Lisa, Justin

The reading of the minutes of the last regular meeting was waived as they had been presented for review online.  Minutes approved by consensus.

In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:

  1. A resolution was presented to create a document ensuring that FAI will provide defense and other items in the event that certain personnel are arrested or fined while performing event duties.  Passed by consensus.

The following old business was discussed:

  1. Board Secretary Process – Anna
    1. Three people have expressed interest, Lisa has shown up and will give us our first trial run
  2. Regional Status – new events policy from BM needs further review (Regional Use Agreement) but we’ll talk about status again. Considering November now that BM is over.
  3. Committee Updates
  4. PW Committee
    1. Buying all the things!  Getting ready for the event upcoming;
    2. Location being reviewed for future options
  5. Event Committee Updates
  6. Property is being mowed and gravel going down;
  7. Tons of theme camps, concerns of sound issues
  8. Last team meeting 9/13,
  9. Effigy for Euphoria app to go up before Alchemy
  10. Board attendance for wrapup meeting at Alchemy desired
  11. Early-entry, build weekend being sorted out
  12. Purchasing is almost done
  13. Alchemist has gone out
  14. Website pushed out a week
  15. Beltline parade tonight / Lamplighters (20-25 people)
  16. New volunteer system ready for December rollout
  17. Website Content positions being created for publishing management
  18. Email addresses may be a significant cost; will review group fees
  19. Three people showed interest, ready to compose
  20. Communications Committee Updates
  21. Community Outreach Committee Updates
  22. Tech Ops Committee Updates
  23. Creation of Elections Committee
  24. Expenditures need to be added in for reconciliation in accounting
  25. Some legal fees came in
  26. D&O paid
  27. Meetings held; relationship being managed by ELT
  28. Reviewing policies of other organizations
  29. Transitioned to online discussion
  30. Merge Techops and Communication
  31. Merge Outreach and Programs (pending) and Leadership Development (pending)
  32. Merge Public Works and Venue (pending)
  33. All new committees rewritten, online for review and discussion pending approval
  34. put on hold for a moment, pick back up after Alchemy
  35. Budget
  36. Relationship with LEO in Walker County
  37. Sexual Harassment Policy
  38. Committee Mergers
  39. 501(c)(3)

The following new business was discussed:

  1. Ticket for Elan of Beltline
    1. Arranged from reserve pool
    2. Motion to offer Elan a ticket from the reserve pool (Anna), seconded by Jessica; vote is 3-1-1, passed.
  2. Date for Strategic Planning Session
  3. 24th October, 1-4pm
  4. Temple and Effigy are art projects, but could start earlier if managed differently
    1. Also leadership building
  5. structured under Outreach
  6. Grants Committee
  7. Org $8,130.42
  8. Event $210,665.10
  9. APW $7,105.53
  10. Money Market $25,008.39
  11. Paypal $0.00
  12. Intown location for additional storage being researched
  13. Bank Statement – Current as of 9/12/2015

Action Items of Note:
Ash – set up email addresses 9/19
Anna – Elections committee activation 9/16
Tareq and Tunna – writing up Grants Committee 10/24
Anna – sending ticket info to Elan 9/14
Anna – finding location for Strategic Planning Meeting 9/16
Anna – responding to Jacob 9/16

Confirmation of Upcoming Meeting
October Meeting Date – 10 October at 01pm at Tareq and Jessica’s House 1680 Newton Ave SE, Atlanta, GA 30316

Meeting adjourned at 4:05 pm by Consensus

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